- Location: Kindersley SK
- Type: Full-Time
- Summary
- Under the direction of the Administrative Manager, the Station Administrator provides reception and general administrative support for the Station or District location. The Station Administrator is also responsible for providing basic bookkeeping and other financial support, as well as coordinating Human Resource documentation as required. The Station Administrator liaises with staff and external parties in order to accomplish the company’s objectives and ensure good client relations are maintained.
About Us
Headquartered in Strathmore, Alberta, Magnum Cementing Services is a Canadian, employee-owned Oilfield Service Company committed to providing ‘Service with Integrity’. Our goal is to be the ‘Best in Class’ service company in Western Canada by providing superior service in primary and remedial cementing.
Detailed Job Description
Job Responsibilities:
- Perform general reception duties including greeting and assisting visitors, answering phones, responding to and directing telephone and electronic enquiries appropriately, and the processing of mail.
- Read, route, draft, edit, and send written and electronic communication on behalf of the Administrative Manager and Management as required, including records and reports.
- Audit, process, and enter all job tickets for Station Manager’s approval.
- Maintain and coordinate required Human Resource documents and forward required documents to Human Resources as required. Communicate and send original copies of documents to Head Office.
- Maintain safety files and distribute minutes for safety meetings.
- Coordinate with management, staff, and external parties to obtain information needed to support project initiatives and/or meet project deadlines.
- Communicate effectively with clients and employees to maintain the company’s reputation for quality and commitment to service.
- Communicate relevant issues to Management (Station, Administrative Manager, or other) as appropriate.
- Perform administrative duties such as maintaining files, recording meeting minutes, and word processing.
- Anticipate the administrative needs of the business and respond in a proactive manner.
- Maintain adequate inventory and maintenance of offices supplies and equipment.
- Plan and schedule meetings, conferences, and travel arrangements, as well as process expense reports.
- Ensure cross training of other administrative employees for back up when absent.
- Other related duties as required.
Qualifications, Knowledge, Skills and Abilities:
Required:
- Several years of experience in a similar role in an independent business environment or in progressively responsible administrative positions.
- Basic understanding of bookkeeping and administrative or office procedures.
- Experience and ability to use computer software, including word processing, spreadsheets and accounting software; must be very experienced with MS Office suite of products (Word, Excel, Outlook and Access).
- Legally eligible to work in Canada.
Looking For:
- Post-secondary diploma in Administrative Services or equivalent.
- Able to maintain accurate files ensuring confidentiality of data is maintained.
- Detail and process oriented and have high degree of accuracy.
- Excellent oral and written communication skills, able to take limited direction and follow verbal and written instructions.
- Strong work ethic, positive attitude, reliable, and dependable.
- Flexible and able to adapt to change.
- Understands the importance of safety.
- Team player and customer service focused.
- Demonstrated initiative and results orientated.
Assets:
- Ability to interpret financial or other information.
- Good interpersonal and organizational skills with the ability to multitask.
Find more details on magnum.startdate.ca
